Offices and coworking

Who this page is for

For companies opening an office in Georgia or moving part of their team here, and for entrepreneurs who need a place to work and a registered address.

We cover company registration and taxes in the business section. This page is about the space: choosing it, the lease and fitting it out.

Our role

We search for space to your brief, check the building and the lease, and negotiate on your side.

The lease is checked by a licensed partner lawyer, and the technical side, where needed, by an engineer. We take no commission from landlords.

Three formats

Coworking - a flexible place in a shared space, often on a monthly contract.

A serviced office - a ready, furnished room where internet, cleaning and reception are included in the price.

Your own lease - separate space that you fit out yourself, for a longer term and with more freedom.

Coworking

In a coworking space you can have a hot desk, a fixed desk or a small private room.

It is ideal for the first months, when you do not yet know how many people will work here, or for how long.

Many companies start with coworking and move to an office only once the team has stabilised.

Checking a coworking space

We check internet speed and stability during working hours, not just in the advertising.

We assess noise, availability of meeting rooms, 24-hour access and phone booths.

In the contract we look for the notice period and whether the coworking address can be used as a registered address.

A serviced office

A serviced office is the fastest route when the team already exists and has to start work tomorrow.

The price often includes furniture, internet, cleaning, utilities and receiving guests.

We check the term and expansion conditions in advance, because some operators require a long commitment.

Your own office

Your own lease can be cheaper for a large team, but fit-out, furniture and systems are on you.

It allows the office to be arranged around your brand and way of working.

We choose this format when the team is stable and you plan to stay for at least several years.

Team size and growth

We choose space not for today's team but for the plan over the next year or two.

We ask whether you can take extra space in the same building or move to a smaller one.

A right to expand in the lease is better than a landlord's verbal promise.

Location

Employees' commute is often more important than the view from the office.

In Tbilisi we check how close it is to the metro and main avenues, and the parking.

If clients come to the office, the entrance, the lift and the reception are assessed separately.

Type of building

A business centre often has a management company, security, a generator and orderly services.

Space in a converted residential building may be cheaper and have more character, but the systems are often weaker.

The choice depends on how critical electricity and internet are for you.

A flat as an office

A small team sometimes uses a residential flat as an office.

In that case we check the designated use of the space, the association's rules and the owner's consent.

Frequent client visits or a sign lead to disputes with neighbours, and this should be considered in advance.

A registered address

Registering a company requires a registered address, and it must be real.

Official correspondence arrives at this address, including from the tax authority.

If a letter cannot be delivered, you may miss a deadline, and the company bears responsibility for that.

Address services

Some coworking spaces and companies offer a registered address service, with mail handling.

In that case we check how and how quickly they tell you a letter has arrived.

Some banks or authorities check whether a company actually operates at its address, and we take this into account.

Post and couriers

Someone at the office has to receive letters and parcels, especially if the team has not yet arrived.

In a serviced office reception does this; in your own office you or we do, by agreement.

We send you an official letter scanned and translated the same day.

Lease term

A commercial lease is often signed for a longer term than a residential one.

A long term protects the price but makes leaving harder, so exit terms must be written separately.

It is often better to have a moderate initial term with a right to renew.

Indexation and currency

The lease often sets a rule for an annual rent increase.

We check how clear this rule is and whether it has a cap.

We write the currency and the exchange rule as precisely as in a flat's contract.

Extra costs

Beyond the rent you often pay a service charge, utilities, parking, security and cleaning.

These costs are sometimes a significant share of the rent and change how spaces compare.

We compare each option by its full monthly cost, not by the rent alone.

Deposit and guarantee

A commercial landlord often asks for a deposit, sometimes a bank guarantee.

A new company may be asked for extra security, because it has no history yet.

We write the rule and deadline for returning the deposit precisely into the lease.

Fit-out works

A new office often needs partitions, lighting, network cabling and air conditioning.

Who pays for what - the landlord or you - must be agreed before signing.

Sometimes the landlord agrees a rent concession during the fit-out period, and we try to negotiate this.

Leaving and subletting

Business changes, and you may need to leave the office early.

We check the early exit penalty and the right to sublet or assign the lease to someone else.

These clauses are often more important than a small rent discount.

Returning to the original condition

Some leases require the space to be returned to its original condition when you leave.

That means removing partitions and repainting, and this cost is often forgotten.

On moving-in day we record the space in photos, so that there is no dispute later.

Electricity

Servers, air conditioners and many computers need a lot of power.

We check the space's electrical capacity and whether it can be increased.

Power cuts do sometimes happen, so we check whether the building has a generator or whether you need your own uninterruptible power supply.

Internet

For an office, one provider is often not enough.

We check which providers reach the building and plan a second one as backup.

Connecting the internet sometimes takes time, so we start on it as soon as the lease is signed.

Air conditioning and ventilation

Tbilisi summers are hot, and working in an office without air conditioning is hard.

We check whether there is a central system or the condition of the individual units.

Ventilation is especially important in windowless meeting rooms.

Fire safety

We check emergency exits, fire extinguishers and alarms.

The number of employees must match the size of the space and its exits.

In a business centre the management company often monitors this; in your own space, you do.

Access and security

Who may enter the building, and when, is a question of the team's safety.

We check access cards, working hours, the weekend regime and CCTV.

If the team works across time zones, 24-hour access is often essential.

Meeting rooms

In your own office a meeting room takes up space; in coworking it is often available to book.

We work out how often you meet clients and how many calls you have a day.

Phone booths are often more needed than a large conference room.

Parking

Parking in the centre is scarce, and it is often rented separately.

We check the number of spaces, visitor parking and the pricing rule.

If the team uses public transport, you may be able to spend less on parking.

Furniture and equipment

Buying furniture, leasing it or taking furnished space - each has its own logic.

For a short term, furnished space or leased furniture is often better.

We choose suppliers and plan deliveries so that they do not clash with the fit-out works.

Network and IT

Cabling, routers, a printer and secure Wi-Fi must be ready before opening.

We connect you with an IT partner who sets up the network and then provides support.

We draw up the network plan before the fit-out, so that walls are not opened twice.

Cleaning and services

An office needs regular cleaning, and sometimes someone to manage the kitchen and drinks supplies.

In a business centre cleaning is sometimes included in the service charge; in your own space it is separate.

We cover the details on the cleaning page.

Signage and branding

A sign on the building or at the entrance often needs the landlord's consent, and sometimes the municipality's.

A business centre often has a shared board or a standard you must follow.

We write the right to a sign into the lease, so that there is no dispute later.

Retail and warehouse space

A shop or showroom has different criteria: footfall, a shop window and delivery access.

For a warehouse, lorry access, ceiling height and security matter.

We search for such space with a separate brief, and a lawyer checks the lease.

Batumi and Kutaisi

Batumi and Kutaisi have fewer business centres, and the choice is more limited.

On the other hand, finding space is often easier than in central Tbilisi.

In Batumi seasonality affects noise and parking, and we take this into account at viewings.

Viewing before you arrive

If you are still abroad, we show you spaces by video call, in real time.

We check internet speed, noise and the view from the window on the same call.

We often recommend signing after you arrive, or under a power of attorney once everything has been checked.

Before company registration

Sometimes an office is needed before the company is registered, because of the address.

In that case a lawyer advises in whose name to sign the lease and how to transfer it to the company.

We plan the sequence together with the business section.

VAT and taxes

In some cases VAT is added to commercial rent, depending on the landlord's status.

This changes the real cost and sometimes your company's tax position as well.

An accountant checks this before we compare spaces.

Moving the team

Along with the office, employees need flats, residence and sometimes a school for their children.

We bring all of this into one plan, with dates, together with the relocation and immigration sections.

We choose the office opening date so that the team is already settled.

Timing

A place in a coworking space can often be taken within a few days.

Finding, leasing and fitting out your own office often takes several weeks or months.

The longest step is often the fit-out works and connecting the internet.

Common mistakes

A long lease with no early exit clause.

Comparing spaces by rent alone, without the extra costs.

Thinking about the internet in the week of opening.

What we need from you

Team size now and in a year or two, and your working pattern.

The city, preferred area, budget and the must-haves: parking, 24-hour access, a meeting room.

When work has to start and whether you need a registered address.

Cost

The landlord or operator sets the rent and service charge, and you pay them directly.

The lawyer, tradespeople and suppliers are separate lines.

Our service is agreed in advance, and we take no commission from the landlord.