Events and entertainment

Who this section is for

For companies planning a conference, a meeting or a motivational trip for staff in Georgia.

And for families, friends and travellers who want to organise a birthday, an anniversary or simply a good evening.

Our role

We plan and organise, while our partners provide the venue, food, music, equipment and transport.

We add nothing to our partners' prices, and our coordination fee is agreed in advance. We do not hold clients' money - payment goes directly to partners under contract.

Why Georgia

In Georgia wine, cuisine and hospitality become part of an event naturally.

Mountains, vineyards or a lake are within an hour or two of the city.

For many guests it is their first visit, so every detail feels new and memorable.

Conferences and meetings

In Tbilisi and Batumi hotels and conference halls have space for events of various sizes.

We check the hall, equipment, internet, catering and guest accommodation together.

We explain the details on the MICE page.

Incentive trips

An incentive trip rewards staff: a tour, a dinner and an experience that brings the team together.

The wine region, the mountains and the sea make such a trip special.

We shape the programme around the company's culture and the group's interests.

Team building

Team activities in a Georgian format: making khinkali, blending wine, rafting or hiking.

Such an activity lets colleagues get to know each other differently outside the office.

We match the difficulty to every participant's fitness and interests so nobody is left on the sidelines.

Gala dinner

The last evening of a conference or incentive trip is often a gala dinner.

A beautiful venue, live music and Georgian cuisine make it special.

We build awards, speeches and presentations into the programme in advance.

Weddings

A wedding is a big subject of its own, and it has its own section.

There we explain registration, church weddings, venues and planning.

We arrange events for guests before or after the wedding from this section.

New Year and corporate parties

In December companies hold New Year parties, and good venues fill up early.

In Georgia New Year is followed by a second, Old New Year, which stretches the festive season.

We start planning New Year events in early autumn.

Surprises

A proposal with a mountain view, a birthday surprise or a secret dinner - such moments need precise organisation.

We plan every detail of a surprise discreetly.

We prepare a back-up plan for weather and timing in advance.

Gifts for guests

A welcome gift - a bottle of wine, churchkhela, a handmade item - delights guests.

For corporate gifts the label or packaging can be personalised.

We also cover gift options in the shopping section.

Corporate branding

A company logo on banners, name badges and gifts gives an event a unified look.

We confirm printing times and materials in advance.

We adapt the branding elements to the venue's rules.

Georgian etiquette

At a supra, drinking during a toast and listening to the speech are part of the tradition.

Before they arrive we send guests a short note on local customs.

Respect for tradition brings guests and hosts closer, and it often becomes the warmest memory of the event, one that guests recall long after they return home.

Hybrid events

Some participants cannot attend in person, and the event needs an online broadcast.

That requires stable internet, cameras and a technician.

We test the broadcast before the event so everything works live.

Sports events

Some companies or groups of friends organise a mountain run, a cycling tour or a football match.

Such an event needs safety measures, medical support and sometimes a permit.

We also cover active tours in the tours section.

Birthdays and anniversaries

A birthday in Georgia can be a dinner in a wine cellar, an evening in the mountains or a surprise in the city.

For an anniversary, family and friends often fly in from different countries.

We explain the details on the birthdays page.

The Georgian supra

The supra is the heart of Georgian culture: dishes, wine, toasts and song.

For a foreign guest the supra is the most vivid impression, provided it is arranged well.

We explain the details on the supra page.

The tamada

The tamada leads the supra, proposing the toasts and setting the rhythm of the evening.

A good tamada explains the tradition to foreign guests and brings everyone in.

We choose a tamada who speaks your guests' language or works with an interpreter.

Folklore

Georgian polyphonic singing is on UNESCO's list of intangible cultural heritage.

Live singing and Georgian dance give an event a special atmosphere.

We explain the details on the folklore page.

Photoshoots

Old Tbilisi, mountain views and autumn vineyards make a wonderful backdrop for a photoshoot.

We choose the photographer to suit your style and the occasion.

We explain the details on the photoshoots page.

Tickets

Opera, theatre, a concert or a football match gives a visit a lively cultural touch.

Tickets for popular events sell quickly, so we book early.

We explain the details on the tickets page.

Catering

Catering is needed when the event is not in a restaurant: at an office, a villa or outdoors.

The menu can be Georgian, international or a mix.

We explain the details on the catering page.

Venues

A wine cellar, an old palace, a city rooftop, a garden or a mountain hotel - the venue sets the character of the event.

We check capacity, access, the weather alternative and the rules.

We explain the details on the venues page.

The brief

A good event starts with a precise brief: purpose, guests, date, format and style.

The earlier we know the constraints and wishes, the fewer surprises at the end.

We fill in the brief together in our first conversation.

Budget

The budget depends most on the venue, the number of guests and the food.

We set out costs in a table in advance, with a partner quote for each item.

If the budget is tight, we tell you where it makes sense to save and where it does not.

Planning timelines

A large corporate event needs months, while a small dinner sometimes needs just a few days.

In season, good venues and folk ensembles always fill up early.

We plan the schedule backwards from the event date.

Season

Spring and autumn are the most popular seasons for events, especially during the grape harvest.

In summer the city is hot, so we often plan the event in the mountains or in the evening.

In winter indoor spaces, wine cellars and mountain resorts are popular.

A weather plan

An outdoor event always needs an indoor alternative or a marquee.

We decide on switching plans at a time agreed in advance.

This detail is often forgotten, and it is exactly what saves the evening.

Number of guests

The exact number of guests determines the choice of venue, food and transport.

Partners often ask for the final number a few days before the event.

We manage the guest list in a table, with dietary needs and arrival times.

Transfers and logistics

Meeting guests at the airport and transport to the hotel and venue should all be in one schedule.

After a wine evening transport is essential so that guests do not drive.

We explain transport in detail in the transport section.

Guest accommodation

For a large group we book a block of hotel rooms in advance.

Staying close to the venue simplifies logistics on the day.

We explain the options in the accommodation section.

Invitation letters

Some guests need a visa to enter Georgia.

For a conference or an official event, an invitation letter from the organiser is often needed.

We explain the visa rules in the immigration section and check timelines in advance.

Language and interpreting

At an international event the languages are often mixed.

We arrange simultaneous or consecutive interpreting, a host and interpreters for guests.

We choose the tamada and guides according to your guests' languages.

Equipment

Sound, lighting, a projector, microphones and internet are the technical backbone of an event.

We check the equipment on site before the event.

For an outdoor event we plan a back-up power source in advance.

Decor

Decor creates the style of an event: flowers, lighting, textiles and details.

Local materials and Georgian motifs give an event authenticity.

We match the decorator to your style and the venue.

Music and entertainment

Live music, a DJ, folklore or jazz - music sets the mood of the evening.

Some venues have noise and time limits, and we check this in advance.

We match the entertainment to the guests' ages and interests.

Wine at the event

Georgian wine is a natural part of an event, and guests often remember a qvevri wine tasting.

We match the wine to the menu and the format.

We always provide non-alcoholic alternatives.

Dietary requirements

Vegetarian, vegan, halal, kosher, allergies - international guests have many requirements.

Georgian cuisine has many vegetarian dishes, so meeting these needs is often easy.

We record every requirement on the guest list and pass it to the chef.

Children at events

At a family event children need their own menu, space and sometimes an entertainer.

For a late evening event a babysitter helps the parents.

We cover family details in the family section.

Accessibility

We check whether the venue has an accessible entrance, toilets and seating.

Some old wine cellars and historic buildings are difficult for wheelchairs.

In that case we look for an alternative venue or solution.

Safety

At a large event, security, first aid and an evacuation plan are essential.

For outdoor events we check the weather, the road and communications in advance.

In an emergency call 112 - and our coordinator is on site.

Permits

An event in some public spaces, drone filming or fireworks may need a permit.

We check whether a permit is needed and how long it takes in advance.

We do not plan such activities without a permit.

Noise and timing

In residential areas and at some venues there are limits on noise and on how long an event lasts.

We take this into account when choosing the venue so the evening is not cut short.

For an event running late into the night we choose a suitable place.

Photo and video

A photographer and videographer turn an event into a memory.

At a corporate event we agree the rules for filming guests in advance.

We put delivery times and formats for the material in the contract.

Confidentiality

Some guests or companies ask for privacy and discretion.

In that case we arrange the venue, guest list and filming rules accordingly.

We never disclose clients' names or event details.

Sustainability

Many companies ask for events with less plastic and more local produce.

Local suppliers and a seasonal menu make this easy.

We write such requirements into the brief and pass them on to partners.

Contracts and payment

The terms with each partner are agreed in writing: what, when, how much and what happens on cancellation.

Payment goes directly to partners under the contract.

Our coordination fee is agreed separately and in advance.

Cancellations and changes

Partners have their own cancellation and change terms.

We explain these terms before you sign, especially for large bookings.

We prepare a back-up plan for unforeseen circumstances in advance.

A coordinator on the day

On the day of the event our coordinator is on site and manages all the partners together.

They keep an eye on timing, guest arrivals, food and equipment.

You enjoy the event instead of solving problems.

After the event

After the event we gather the photos, video and guest feedback together.

For a corporate event we prepare a short report with the results.

Your comments make the next event even better.

For people living here

Foreigners living here often organise an office New Year party, a birthday or a supra for friends.

Without local contacts and the language this is hard, and we build that bridge.

For regular events we offer a network of reliable partners.

Common mistakes

Booking a venue without a weather alternative.

A wine evening without transport home for the guests.

Overlooking the guests' languages and dietary requirements.

What we need from you

The purpose of the event, the date and the approximate number of guests.

Your preferred style, type of venue and the details that matter.

The guests' languages, dietary requirements and your budget range.

Cost

Partners set the price of the venue, food, music and equipment, and you pay them directly.

We add nothing to partners' prices.

Our coordination fee is agreed in advance, according to the scale of the event.